Personal Data Protection Policy

Effective Date: 28-04-2025

  1. Introduction

At Pillar CFO Services (“Pillar,” “we,” “us,” “our”), protecting your personal data is a top priority. We process personal information lawfully, fairly, and transparently, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and Greek Law 4624/2019.

This Policy explains how we collect, use, share, and protect your personal data when providing CFO, financial advisory, and consulting services to SMEs and startups.

  1. Scope

This Policy applies to all personal data collected in the course of providing our services, operating our website, and managing relationships with clients, collaborators, job applicants, and website visitors.

  1. What Personal Data We Collect

We may collect and process:

  • Identification and Contact Details: Name, email address, phone number, company name, job title.
  • Professional and Financial Data: Company financials, payment information, tax IDs, CVs (for recruitment purposes).
  • Website Usage Data: IP address, device type, browser type, cookies, and website interaction data.
  • Communication Preferences: Choices regarding marketing communications.

We do not knowingly collect data from minors under 18 years of age.

  1. How We Collect Data

We gather personal data through:

  • Direct interactions (emails, meetings, website forms, service contracts).
  • Recruitment processes.
  • Business networking or public sources (e.g., LinkedIn, registries).
  • Website cookies and analytics tools.
  1. Why We Process Your Data

We process your personal data for the following purposes:

  • Contractual necessity: To provide our services and fulfill client agreements.
  • Legal compliance: To meet obligations under tax, anti-money laundering, or other applicable laws.
  • Legitimate interests: To manage our business operations, improve services, and communicate with stakeholders.
  • Consent: For sending newsletters or marketing communications, if you have opted-in.

You may withdraw your consent at any time by contacting us.

  1. Data Sharing and Transfers

We may share your personal data with trusted third parties such as IT providers, accountants, and legal advisors under strict confidentiality agreements.

We do not transfer personal data outside the European Economic Area (EEA) unless lawful safeguards are implemented.

  1. Data Security

We implement appropriate technical and organizational measures to secure personal data, including encryption, access controls, and staff training on data protection.

  1. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Policy or to comply with applicable laws. In general:

  • Client records: Typically retained for up to 10 years following the end of the client relationship.
  • Recruitment data: Typically retained for up to 2 years unless the applicant is hired.
  • Website logs: Typically retained for 12 months.

Marketing data is retained until consent is withdrawn. Specific retention periods may vary depending on legal requirements and the nature of the data.

  1. Your Rights

As a data subject, you have the right to:

  • Access your data.
  • Request correction or deletion.
  • Restrict or object to processing.
  • Data portability.
  • Withdraw consent (where applicable).
  • Lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr).

Requests can be sent to info@pillarcfoservices.gr.

  1. Contact Us

For any questions or data-related inquiries, please contact:

Pillar CFO Services
8 Zalokosta Street, 10671 Athens, Greece
📧 info@pillarcfoservices.gr
📞 +210 7008788

  1. Updates

We may update this Policy from time to time. Any changes will be posted on our website with a new effective date.